BYLAWS OF THE EUREKA VALLEY PROMOTION ASSOCIATION
ARTICLE I. NAME
1. The name of this Association shall be the EUREKA VALLEY PROMOTION
ARTICLE II. OBJECTIVES
1. To work for the advancement of our community.
Section 2. To encourage the continued improvement of the neighborhood--its
homes, shops and businesses.
3. To improve transportation, and private and public utility services.
Section 4. To secure the best possible schools, efficient fire and
police protection, health conditions and adequate traffic regulations.
5. To promote all matters of civic betterment, district, city and area,
singly, or in concert with other associations.
ARTICLE III. BOUNDARIES
Section 1. The boundaries of this Association for its sphere of action
shall be the district within Dolores Street on the East Side, 22nd Street on
the South Side, Twin Peaks on the West Side, and Duboce Avenue on the North
ARTICLE IV. MEMBERSHIP
Section 1. Membership shall be open to persons who live, work or own
property within the boundaries of the EUREKA VALLEY PROMOTION ASSOCIATION.
Section 2. The membership dues shall be on an annual basis, at rates
established by the Board of Directors and approved by the membership,
payable in advance on the membership anniversary date of each year.
Section 3. There shall be two types of memberships, Individual and
Household. Household memberships are entitled to two (2) votes on all
matters. At no time shall any person cast more than one (1) vote in any
Section 4. A person or household shall be declared a member of the
Association upon payment of the annual dues for the first year; voting
rights are granted pursuant to Article IV, Sections 6 and 7.
Section 5. Each new member shall receive the current bylaws of the
Association, current membership roster, and any membership package prepared
by the Membership & Promotion committee within thirty (30) days of acceptance
into membership. The Vice President shall maintain a copy of these materials
at each regular meeting.
6. A member is entitled to vote if dues are less than three (3) months in
Section 7. Membership status for voting rights determination for all
members shall be made as of seven (7) days prior to the date of the meeting
(special or regular).
Section 8. The treasurer shall distribute dues notices thirty (30) days
prior to the due date for dues and again ninety (90) days later if dues
remain unpaid; members whose dues remain unpaid thirty (30) days after the
second notice shall be automatically dropped from membership.
Section 9. Any member desiring to resign from the Association shall
submit his or her resignation in writing to the Vice President who shall
present it to the Board of Directors for acceptance.
ARTICLE V. OFFICERS
Section 1. The elective officers of this Association shall be a
President, a Vice President, a Corresponding Secretary, a Recording
Secretary, a Treasurer, and six (6) Directors.
Section 2. No member will be eligible to election as an officer of this
Association, or to the Board of Directors, unless he or she has been a regular
member in good standing for a period of not less than six (6) months.
Section 3. The Officers and Directors are to be nominated in October,
elected in November, and installed in January. The President, Vice
President, Recording Secretary, Corresponding Secretary, and Treasurer are
to serve for a term of one year, or until such time as their successors are
duly elected. The Board of Directors shall serve for terms of two (2) years,
or until such time as their successors are duly elected. Three members of
the Board of Directors are to be elected each year.
Section 4. The Internal Affairs committee will serve as the Nominating
Committee. The chair of the Nominating Committee will chair the portion of
any meeting that pertains to elections. The Nominating Committee shall seek
qualified candidates for each open office or director position. If any
officer or director positions become vacant pursuant to Article V, Section 6
or 7, the Nominating Committee shall fill the position by election.
Section 5. Vacancies shall be filled by the Board and ratified by the
Section 6. No officer shall be eligible to serve for more than 2
consecutive terms. No director shall be eligible to serve for more than 3
consecutive terms. No officer may serve as past president more than 1
Section 7. No member shall hold more than one office or director
position at a time.
ARTICLE VI. DUTIES OF THE OFFICERS
Section 1. The President shall preside at all meetings of the
Association. He or she shall call special meetings at his or her discretion,
or when requested to do so by a majority of the Board of Directors, or by
the joint request of eleven members in good standing. The President shall
appoint all standing committees and special committees, except for the
Internal Affairs committee, on the approval of the Board of Directors. Upon
the absence of any officer from three (3) consecutive regular meetings
without leave of absence, sickness, or a good and sufficient cause, the
President may declare the office vacant and the vacancy shall be filled in
accordance with Article V, Section 5.
Section 2. The Vice President shall perform the duties of the President
in his or her absence or inability, or at his or her request. The Vice President
shall keep records of attendance of Officer and Directors and make available
such information to the Board and at regular business meetings. The Vice
President shall maintain, distribute and publish a membership roster of all
members’ names, addresses, contact information and dues status. A membership
roster shall be available at all meetings.
Section 3. The Recording Secretary shall keep a record of all Board
and Regular meetings, ready for inspection at reasonable times. The
Recording Secretary shall make available draft minutes within 14 calendar
days after each Board and Regular meeting. The Recording Secretary shall be
in charge of all prior term records.
Section 4. The Corresponding Secretary shall be the primary
spokesperson on the Association’s official position in all forms, and he or
shall be in charge of all records, accounts, vouchers, papers and seals of
the Association, excepting the Treasurer’s books and accounts, and the Vice
President’s records. The Corresponding Secretary shall receive and
distribute all correspondence to the appropriate Association parties.
Section 5. It shall be the duty of the Treasurer to receive and deposit
in some federally insured bank or banks, all of the monies belonging to the
Association. He or she shall pay all debts approved by the Association.
Payments shall be by check signed by the Treasurer and one (1) other
approved board member. He or she shall collect dues from members and keep a
membership dues book containing the names and dues status of the members.
The Treasurer shall report at each Board and regular business meeting the
financial condition of the Association as of the close of the prior month.
The Treasurer shall obtain from the Finance Committee a fiscal budget before
February 1. The Treasurer shall monitor and report actual income and
expenses vs. annual budget at each regular board meeting, and upon request
of the Finance Committee.
ARTICLE VII. BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the President, Vice
President, Recording Secretary, Corresponding Secretary, and Treasurer, the
six (6) Directors, and immediate past President. It shall be the duty of the
Board of Directors to consider and recommend to the Association from time to
time such policies, plans and measures as in the judgment of its members
shall be for the best interests of the Association.
.Section 2. Seven (7) members of the Board of Directors shall
constitute a quorum for the transaction of the Board’s business.
Section 3. The Board of Directors shall meet the Tuesday two (2) weeks
prior to the monthly regular business meeting, or at the call of the
President, or upon the written request of any three (3) of its members made
to the President.
Section 4. The President of the Association shall be the presiding
officer of the Board of Directors, and in his or her absence, or inability, or at
his or her request, the Vice President shall preside.
Section 5. The Recording Secretary of the Association shall be the
Secretary of the Board of Directors.
Section 6. The Board of Directors shall approve at least 4 officers,
excepting the Treasurer, or directors to serve as check counter-signatory
for all payments of the Association.
ARTICLE VIII. COMMITTEES
Section 1. The following standing committees shall be appointed by the
President, and ratified by the Board of Directors.
1. Utilities, Transportation & Neighborhood Commerce
3. Public Health & Safety
4. Education & Recreation
5. Membership & Promotion
Section 2. The Internal Affairs Committee shall be appointed by the Board
of Directors and ratified by the membership. It shall be the duty of the
Internal Affairs committee to monitor and ensure that the Association is in
compliance with these bylaws and its provisions, and the rule of order as
provided for in Article XIV.
Section 3. A member of the Board of Directors shall chair each committee of
Section 4. The Finance Committee shall be appointed promptly after each
annual election. It shall be the duty of this committee to prepare a budget
for the fiscal year beginning the first day of February, and to submit it to
the Association at its regular meeting in January. The Finance Committee may
from time to time submit to membership, amendments to the budget for the
current fiscal year, which may be adopted by a majority vote.
ARTICLE IX. MEETINGS
Section 1. The regular meeting shall be held on the third Thursday of each
month, or as may otherwise be determined by the membership.
Section 2. Ten Percent (10%) of the members shall constitute a quorum
of the Association for the transaction of business.
Section 3. Special meetings may be called by the President or by a
majority of the Board of Directors, or by the joint request of eleven
members in good standing. The purpose of the meeting shall be stated in the
call. No business shall be transacted at a special meeting other than that
for which it may have been called. Except in cases of emergency, at least
three (3) day notice shall be given.
Section 4. The place of business and meeting of this Association shall
be at the place or places designated by the Board of Directors.
ARTICLE X. AFFILIATIONS
Section 1. The affiliation with any organization must be presented to
the Board of Directors before vote of membership.
ARTICLE XI. AMENDMENTS
Section 1. Members may at any time propose amendments to these bylaws.
Such proposals shall be in writing to the Internal Affairs Committee. The
Internal Affairs Committee must refer the proposed amendment to the Board of
Directors at the next regular board meeting. The Board of Directors must
refer for action all proposed amendments at the following regular meeting.
Amendments must be ratified by a two-thirds (2/3) vote of the members
present. Notice of proposed amendments shall be included in the order of
business and the call for meeting.
Section 2. Amended bylaws shall be published to the membership within
thirty (30) days after adoption.
ARTICLE XIII. STANDING RULES
Section 1. This Association shall not endorse or oppose any candidate
for a public election.
Section 2. This Association shall abide by all local, State, and
Federal laws and will abide by the provisions embodied in the Constitution
of the United States, its amendments, and the Bill of Rights.
ARTICLE XIV. ORDER OF BUSINESS
Section 1. The order of business at each regular meeting of the
Association shall be set by the Board of Directors within the guidelines in
Article XIV, section 2
Section 2. The order of business of the Association shall be as follows:
Reading and Approval of the Minutes
Reports of Officers, Boards, and Standing Committees.
Reports of Special (Select or Ad Hoc) Committees.
Business related to received Reports.
Unfinished Business and General Orders
Section 3. The order of business for each regular meeting shall be set
and published to the membership seven (7) days prior to the meeting.
ARTICLE XV. RULING
Section 1. Roberts’ Rules of Order shall govern this Association,
insofar as they are not in conflict, nor inconsistent with this Constitution
I hereby certify that the foregoing is a true, complete and correct copy
of the bylaws of this organization.
Herb Cohn Tom Hanus
September 21, 2001