BYLAWS OF THE EUREKA VALLEY PROMOTION ASSOCIATION
ARTICLE I. NAME
Section 1. The name of this Association shall be the EUREKA VALLEY PROMOTION ASSOCIATION.
ARTICLE II. OBJECTIVES
Section 1. To work for the advancement of our community.
Section 2. To encourage the continued improvement of the neighborhood--its homes, shops and businesses.
Section 3. To improve transportation, and private and public utility services.
Section 4. To secure the best possible schools, efficient fire and police protection, health conditions and adequate traffic regulations.
Section 5. To promote all matters of civic betterment, district, city and area, singly, or in concert with other associations.
ARTICLE III. BOUNDARIES
Section 1. The boundaries of this Association for its sphere of action shall be the district within Dolores Street on the East Side, 22nd Street on the South Side, Twin Peaks on the West Side, and Duboce Avenue on the North Side.
ARTICLE IV. MEMBERSHIP
Section 1. Membership shall be open to persons who live, work or own property within the boundaries of the EUREKA VALLEY PROMOTION ASSOCIATION.
Section 2. The membership dues shall be on an annual basis, at rates established by the Board of Directors and approved by the membership, payable in advance on the membership anniversary date of each year.
Section 3. There shall be two types of memberships, Individual and Household. Household memberships are entitled to two (2) votes on all matters. At no time shall any person cast more than one (1) vote in any matter.
Section 4. A person or household shall be declared a member of the Association upon payment of the annual dues for the first year; voting rights are granted pursuant to Article IV, Sections 5 and 6.
Section 5. A member is entitled to vote if dues are less than three (3) months in arrears.
Section 6. Membership status for voting rights determination for all members shall be made as of seven (7) days prior to the date of the meeting (special or regular).
Section 7. The treasurer shall distribute dues notices thirty (30) days prior to the due date for dues and again ninety (90) days later if dues remain unpaid; members whose dues remain unpaid thirty (30) days after the second notice shall be automatically dropped from membership.
Section 8. Any member desiring to resign from the Association shall submit his or her resignation in writing to the President who shall present it to the Board of Directors for acceptance.
ARTICLE V. OFFICERS
Section 1. The elective officers of this Association shall be a President, a Secretary, a Treasurer, and least 1 but no more than 3 Directors. Up to 2 of these positions may remain unfilled.
Section 2. No member will be eligible to election as an officer of this Association, or to the Board of Directors, unless he or she has been a regular member in good standing for a period of not less than six (6) months.
Section 3. The Officers and Directors are to be nominated in October, elected in November, and installed in January. The President, Secretary, and Treasurer are to serve for a term of one year, or until such time as their successors are duly elected. The Board of Directors shall serve for terms of one years, or until such time as their successors are duly elected.
Section 4. The Internal Affairs committee will serve as the Nominating Committee. The chair of the Nominating Committee will chair the portion of any meeting that pertains to elections. The Nominating Committee shall seek qualified candidates for each open office or director position. If any officer or director positions become vacant pursuant to Article V, Section 6 or 7, the Nominating Committee shall fill the position by election.
Section 5. Vacancies shall be filled by the Board and ratified by the membership.
Section 6. No officer shall be eligible to serve for more than 2 consecutive terms. No director shall be eligible to serve for more than 3 consecutive terms. No officer may serve as past president more than 1 consecutive term.
Section 7. No member shall hold more than one office or director position at a time.
ARTICLE VI. DUTIES OF THE OFFICERS
Section 1. The President shall preside at all meetings of the Association. He or she shall call special meetings at his or her discretion, or when requested to do so by a majority of the Board of Directors, or by the joint request of eleven members in good standing. The President shall appoint all standing committees and special committees, except for the Internal Affairs committee, on the approval of the Board of Directors. Upon the absence of any officer from three (3) consecutive regular meetings without leave of absence, sickness, or a good and sufficient cause, the President may declare the office vacant and the vacancy shall be filled in accordance with Article V, Section 4.
The President shall keep records of attendance of Officers and Directors and make available such information to the Board and at regular business meetings. The President shall maintain, distribute and publish a membership roster of all members' names, addresses, contact information and dues status. A membership roster shall be available at all meetings.
Section 2. The Secretary shall keep a record of all Board and Regular meetings, ready for inspection at reasonable times. The Secretary shall make available draft minutes within 14 calendar days after each Board and Regular meeting. The Secretary shall be in charge of all prior term records.
Section 3. It shall be the duty of the Treasurer to receive and deposit in some federally insured bank or banks, all of the monies belonging to the Association. He or she shall pay all debts approved by the Association. Payments shall be by check signed by the Treasurer and one (1) other approved board member. He or she shall collect dues from members and keep a membership dues book containing the names and dues status of the members. The Treasurer shall report at each Board and regular business meeting the financial condition of the Association as of the close of the prior month. The Treasurer, with input from the Board of Directors, shall create a fiscal budget before February 1. The Treasurer shall monitor and report actual income and expenses vs. annual budget at each regular board meeting.
ARTICLE VII. BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the President, Secretary, and Treasurer, the at-large Directors as determined by Article V, Section 1, and immediate past President. It shall be the duty of the Board of Directors to consider and recommend to the Association from time to time such policies, plans and measures as in the judgment of its members shall be for the best interests of the Association.
.Section 2. At least 50% of serving members of the Board of Directors shall constitute a quorum for the transaction of the Board's business.
Section 3. The Board of Directors shall meet the Tuesday two (2) weeks prior to the monthly regular business meeting, or at the call of the President, or upon the written request of any three (3) of its members made to the President.
Section 4. The President of the Association shall be the presiding officer of the Board of Directors, and in his or her absence, or inability, or at his or her request, may designate another Director who shall preside.
Section 5. The Secretary of the Association shall be the Secretary of the Board of Directors.
Section 6. The Board of Directors shall approve at least 3 officers, excepting the Treasurer, or directors to serve as check counter-signatory for all payments of the Association.
ARTICLE VIII. COMMITTEES
Section 1. The following standing committees may be appointed by the President, and ratified by the Board of Directors.
1. Utilities, Transportation, & Neighborhood Commerce & Safety
3. Education, Recreation & Parks
4. Membership, & Promotion & Government Relations
Section 2. The Internal Affairs Committee shall be appointed by the Board of Directors and ratified by the membership. It shall be the duty of the Internal Affairs committee to monitor and ensure that the Association is in compliance with these bylaws and its provisions, and the rule of order as provided for in Article XIV.
Section 3. Committees not chaired by a member of the Board of Directors will be assigned a Director to act as liaison to the Board of Directors.
ARTICLE IX. MEETINGS
Section 1. The regular meeting shall be held on the third Thursday of each month, or as may otherwise be determined by the membership.
Section 2. A total of eleven (11) the members in good standing, shall constitute a quorum of the Association for the transaction of business.
Section 3. Special meetings may be called by the President or by a majority of the Board of Directors, or by the joint request of eleven members in good standing. The purpose of the meeting shall be stated in the call. No business shall be transacted at a special meeting other than that for which it may have been called. Except in cases of emergency, at least three (3) day notice shall be given.
Section 4. The place of business and meeting of this Association shall be at the place or places designated by the Board of Directors.
ARTICLE X. AFFILIATIONS
Section 1. The affiliation with any organization must be presented to the Board of Directors before vote of membership.
ARTICLE XI. AMENDMENTS
Section 1. Members may at any time propose amendments to these bylaws. Such proposals shall be in writing to the Internal Affairs Committee. The Internal Affairs Committee must refer the proposed amendment to the Board of Directors at the next regular board meeting. The Board of Directors must refer for action all proposed amendments at the following regular meeting. Amendments must be ratified by a two-thirds (2/3) vote of the members present. Notice of proposed amendments shall be included in the order of business and the call for meeting.
Section 2. Amended bylaws shall be published to the membership within thirty (30) days after adoption.
ARTICLE XIII. STANDING RULES
Section 1. This Association shall not endorse or oppose any candidate for a public election.
Section 2. This Association shall abide by all local, State, and Federal laws and will abide by the provisions embodied in the Constitution of the United States, its amendments, and the Bill of Rights.
ARTICLE XIV. ORDER OF BUSINESS
Section 1. The order of business at each regular meeting of the Association shall be set by the Board of Directors within the guidelines in Article XIV, section 2
Section 2. The order of business of the Association shall be as follows:
1. Reading and Approval of the Minutes
2. Reports of Officers, Boards, and Standing Committees.
3. Reports of Special (Select or Ad Hoc) Committees.
4. Business related to received Reports.
5. Special Orders.
6. Unfinished Business and General Orders
7. New Business
Section 3. The agenda for each regular meeting shall be set and published to the membership seven (7) days prior to the meeting.
ARTICLE XV. RULING
Section 1. Roberts' Rules of Order shall govern this Association, insofar as they are not in conflict, nor inconsistent with this Constitution and Bylaws.
I hereby certify that the foregoing is a true, complete and correct copy of the bylaws of this organization.
EVPA By-Laws, as revised October 2004