EVNA Board recommends proposed Bylaws change:

At the October 9, 2013 Board of Director’s meeting a change to the Bylaws was proposed to modify Article VIII, section 4 of the Bylaws concerning chairpersons serving on the Board of Directors. By a vote of 7, it was approved and is recommended for ratification by the membership.

The Way it is now: Under current Bylaws the chairperson of a standing committee is selected by the members of that committee. That chairperson is then automatically added to the slate for Board and Officer election and ratification by membership in November, or at the time of selection in the event of leadership change during the year.

The proposal: To amend the Bylaws to give a chairperson the option, on rare occasion and only with Board approval, not to serve on the Board but instead to designate a member of the committee to serve on the Board in his or her stead as the official committee representative. This designee as the official committee representative would then be added to the slate for Board and Officer election and ratification by membership in November, or at the time of selection in the event that there is a leadership change during the year.

Further, in the event that a chairperson designates a committee person to serve on the Board as the official committee representative, the chairperson would then be presented as part of the slate of Officers and Directors, but as an Ex-Officio Member of the Board.

All other requirements for being a candidate for chairing a committee and serving on the Board of Directors will remain in place.

Why are we proposing this: Some committees of EVNA are incredibly active and require a significant leadership role on behalf of EVNA. The extensive amount of work involved in chairing a committee, for some committees up to 20 volunteer hours per month, can make it difficult for the chairperson to serve in an active capacity on the Board as well, which requires an additional meeting each month and 4 to 6 hours of additional volunteer hours. This proposal will enable future leaders of EVNA to assume leadership positions on certain areas of EVNA business without requiring the added hours of serving on the Board. While the Board approves of this change to the Bylaws, it must be stressed that it is to only happen rarely.

The text of the proposed change:
Article VIII, section 4, currently reads:
Section 4. Committees shall elect a Chairperson who will represent the Committee on the Board of Directors pursuant to Article IV, Section 2 and at the Association Meetings pursuant to Article IX.

If approved it would instead read as:
Section 4. Committees shall elect a Chairperson who will represent the Committee on the Board of Directors pursuant to Article IV, Section 2 and at the Association Meetings pursuant to Article IX.

4a In the rare circumstance that the Chairperson of a Standing Committee is not able to serve as a Board member, s/he may designate a Committee Member to serve in his or her stead for the full term of office as the Committee’s Representative on the Board of Directors with the approval of the Board of Directors and ratification by the membership.

4b In the event that the Committee Chairperson designates a Committee Member to be the Representative of the Committee on the Board of Directors, the Committee Chairperson shall be identified as an Ex-Officio Member of the Board of Directors.
Read our Bylaws in their entirety to understand how this change affects the overall Bylaws at http://evna.org/about/bylaws.

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